Festival and Events Management Apprentice

Summary of position

This position is an excellent opportunity for an emerging professional in event management. This position will assist in the planning, management and implementation of all events and activities surrounding the Humana Festival of New American Plays, as well as assisting coordination of events and rentals in the Theatre’s multiple facilities. This role will also be responsible for planning and executing event strategy for the Professional Training Company season.


In collaboration with the Festival and Events Manager, help run all Actors Theatre events and the Humana Festival. Duties include, but are not limited to the following areas:

  • Assist in the production of events including but not limited to Tech Events, Opening/Closing Receptions, Community Conversations, Humana Festival activities, and rentals
  • Identify, plan and execute event strategy for the Professional Training Company season
  • Create and manage project plans, schedules, and deadlines
  • Coordinate logistics including marketing, catering, ticketing, operations, FOH, lobby activities, and artist participation for events
  • Participate in curating the customer experience for the Humana Festival including marketing strategies, printed materials, online guides, event management, guest services and hospitality
  • Identify community organizations and events for audience development and build a prominent presence by employing select marketing/audience development strategies.
  • Assist in the coordination and info sharing among various departments/constituents
  • Create schedules, roles, training, and motivation for staff and volunteers
  • Manage Humana Festival bookstore including the ordering of books, maintain inventory and oversight of setup
  • Update and maintain databases
  • Manage invoices, execute purchases and maintain financial tracking system
  • Provide excellent customer service through in-person interactions, by phone, and email.
  • Represent Actors Theatre at public events on and off-site

Primary learning goals

  • Learn how to plan and execute events
  • Develop problem solving skills
  • Develop database management, budget management, and record keeping skills
  • Learn how to develop and maintain structured, professional relationships with internal constituents, members of local community groups, associations, and organizations, and theatre/event patrons and volunteers
  • Learn daily office operations including scheduling, correspondence, and documentation


  • Exceptional organizational skills and attention to detail.
  • An ability to work on multiple tasks in fast-paced and high-pressured situations.
  • Flexibility to respond to the needs of various collaborators and to rapidly changing circumstances and personalities.
  • Excellent written and oral communication skills with strong computer literacy.


Actors Theatre of Louisville’s Professional Training Company is focused on practical, experiential training designed to help young theatre professional’s transition from an academic degree to a real-world career. While completion of a four year degree is preferred, professional work experience in theatre or related fields may meet apprenticeship requirements. Successful candidates enter into the apprenticeship already having acquired basic training and experience in the field and are looking for immersive career development opportunities.


A grant of $5,000 is awarded to each full-season apprentice to help defray the cost of living.  We also provide each apprentice with help finding low-cost housing and securing student loan deferral for the season. Apprentices are responsible for all costs associated with living in Louisville for the duration of the apprenticeship. It is possible for the Festival and Events Management Apprentice to obtain part-time employment outside the apprenticeship. Additional employment must be approved by the Marketing Director in advance.


Apprenticeship Dates

July 30, 2018 to April 26, 2019

to apply

Applicants for this position should submit:

  1. Resume
  2. Cover letter
  3. Two letters of recommendation

If you have any questions about the application process, please email our recruitment coordinator at ptc@actorstheatre.org.

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Actors Theater of Louisville
316 West Main St.
Louisville, KY 40202
Box Office: 502.584.1205
502.371.0956 TDD

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