Festival and Events Management Apprentice


Apprenticeship Description

This position is an excellent opportunity for an early professional in event management. This position will assist in the planning, management and implementation of all events and activities surrounding the Humana Festival of New American Plays, as well as assisting coordination of audience development, donor appreciation and celebratory events and rentals in the Theatre’s multiple facilities. This role will also be responsible for planning and executing event strategy for the Professional Training Company season. 

Alumni include: company managers, marketing associates, event coordinators, arts organizations sales associates, performing arts teachers, and freelance designers

Ideal for those interested in gaining skills that would be valuable in a variety of career paths including

  • Meeting, Convention, and Event Planning 
  • Audience Development 
  • Volunteer Management 
  • Hospitality Services 
  • Operations, Logistics, and Administration Services 
  • Facility Management 

Learning Goals

  • Learn how to plan and execute events 
  • Develop problem-solving skills  
  • Develop database management, budget management, and record keeping skills 
  • Learn how to develop and maintain structured, professional relationships with internal constituents, members of local community groups, associations, and organizations, and theatre/event patrons and volunteers 
  • Learn daily office operations including scheduling, correspondence, and documentation,  

Learning Strategies

In collaboration with the Festival and Events Manager, help run all Actors Theatre events and the Humana Festival. Duties include, but are not limited to the following areas:  

  • Assist in the production of events including but not limited to Tech Events, Opening/Closing Receptions, Community Conversations, Humana Festival activities, and rentals 
  • Identify, plan and execute event strategy for the Professional Training Company season 
  • Create and manage project plans, schedules, and deadlines 
  • Coordinate logistics including marketing, catering, ticketing, operations, FOH, artist participation for events 
  • Participate in curating the customer experience for the Humana Festival including marketing strategies, printed materials, online guides, event management, guest services and hospitality 
  • Identify community organizations and events for audience development and build a prominent presence by employing select marketing/audience development strategies
  • Assist in the coordination and info sharing among various departments/constituents 
  • Create schedules, roles, training, and motivation for staff and volunteers  
  • Manage Humana Festival bookstore including the ordering of books, maintain inventory and oversight of setup 
  • Update and maintain databases 
  • Manage invoices, execute purchases and maintain a financial tracking system 
  • Provide excellent customer service through in-person interactions, by phone, and email 
  • Represent Actors Theatre at public events on and off-site 

Ideal Candidates Should Possess

  • Exceptional organizational skills and attention to detail
  • An ability to work on multiple tasks in fast-paced and high-pressure situations
  • Flexibility to respond to the needs of various collaborators and to rapidly changing circumstances and personalities
  • Excellent written and oral communication skills with strong computer literacy 

Schedule 

This position is weekdays from 9am-5pm. There are significant evening and weekend hours required. These hours are varied based on the performance and event schedule. Outside employment is possible and is most successful with an organization that has a flexible schedule. 

ACTORS THEATRE IS COMMITTED TO RECRUITING AND FOSTERING A DIVERSE COMMUNITY OF STAFF AND APPRENTICES. INDIVIDUALS FROM TRADITIONALLY UNDER-REPRESENTED GROUPS ARE ENCOURAGED TO APPLY. AA/EOE

Learn more about our other apprenticeship opportunities

Apprenticeship Dates

Late July 2019 through April 2020

to apply

Applicants for this position should submit:

  1. Resume
  2. Cover letter
  3. Two letters of recommendation

If you have any questions about the application process, please email our recruitment coordinator at ptc@actorstheatre.org.

Click here for more Apprenticeship opportunities

Apply Now

Actors Theater of Louisville
316 West Main St.
Louisville, KY 40202
Box Office: 502.584.1205
502.371.0956 TDD

Share Your Thoughts