Director of Finance and Administration

POSITION DESCRIPTION

(7/2022)

About the Organization

Mission
Actors Theatre of Louisville unlocks human potential, builds community, and enriches quality of life by engaging people in theatre that reflects the wonder and complexity of our time.

History
Actors Theatre of Louisville is an arts and culture organization as social enterprise utilizing a transmedia multiplatform approach. This strategically centers experiences that reflect a civic commitment to the social good and the health and wellness of the many constituents we serve. In pursuing a synthesis of art and service, our interdisciplinary laboratory intersects art, emergent technology, and social transformation for a storytelling (r)evolution.

Actors Theatre is committed to the ongoing disruption of the cycles of oppression, marginalization, and exploitation. Anti-racism and anti-oppression are essential in an ecosystem that has profited from the historic antecedent of plantation capitalism. By supporting the fully flourishing local and global community committed to equitable service, we have animated and operationalized our values in staffing, governance, and programming.

Land Acknowledgement
Actors Theatre of Louisville sits on the unceded land of many Indigenous communities including the Shawnee, Cherokee, Chickasaw and Osage people. Indigenous peoples have always lived on the land that is now called Kentucky and continue to live here today.

EOE Statement
Actors Theatre of Louisville is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, class, religion, country of origin, political belief, (dis)ability, age, gender identity, sexual orientation, protected veteran status, tobacco use, or any factor protected by law. Members of underrepresented groups are encouraged to apply. Employment with Actors Theatre is “at-will.”

Working at Actors Theatre of Louisville
Actors Theatre has been undergoing a significant transformation alongside our storytelling (r)evolution. Our work is rooted in meaningful investigation, artistic innovation, and centered in health and wellness. We seek to engage with each other and our community with radical hospitality and extravagant welcome from a foundation of anti-racism and anti-oppression. Aligning ourselves with the mission, we lead intentionally at the intersection of art and service through the lens of social justice. Our team works interdependently and collaboratively and fosters authentic dialogue alongside constructive and generative conflict. We operate in a hybrid environment that includes working remotely and in-person.

 

About the Position

Actors Theatre of Louisville is seeking a Director of Finance and Administration to lead the company’s vital and strategic financial planning function.  The Director of Finance and Administration will advise and partner with teams across the organization to oversee financial strategy, operations, and compliance during a time of the development of new opportunities and platforms within the theatrical market.  In partnership with the Executive Artistic Director, executive team, and other leaders in the organization, the Director of Finance and Administration will capitalize on opportunities and proactively address challenges to ensure Actors Theatre is able to advance its work and mission.

As the leader of financial operations, the Director of Finance and Administration will manage the accounting team to oversee forecasting, project and revenue estimations, reporting, financial analysis, accounting, and budgeting. The Director of Finance and Administration will advise and partner with teams across the organization to further develop budgeting and financial planning abilities by providing financial expertise, establishing strong systems, refining processes, and developing strong financial literacy to ensure accountability and ownership organization wide. The Director of Finance and Administration will ensure the highest standards of financial management and guide how the company manages earned and contributed revenue, expenses, and cash flow in an inherently dynamic performing-arts environment.

This is an exciting opportunity for a collaborative and seasoned financial leader who is passionate about using the arts to promote entrepreneurship, innovation, discovery, and wonder. 

 

Summary of Position

The Director of Finance and Administration is responsible for the effective management and implementation of accounting and financial activities of The Actors Theatre of Louisville.  Reporting to the Executive Artistic Director, the Director of Finance and Administration guides the organization’s financial policies and direction while also being an active partner with the executive leadership team in planning the organization’s future strategy and implementing ongoing operations.  This position will be responsible for creating a long-term fiscal strategy that articulates impact, rate of growth and the financial model required to support Actors Theatre of Louisville’s transformation.  The Director of Finance and Administration is a strategic growth partner who actively disconfirms their assumptions and investigates solutions, navigates challenges as a thought leader, and is at the helm of organizational transformation, driving adoption of new technologies, focus on productivity and growth. 

 

Position: Director of Finance and Administration
Reports to: Executive Artistic Director
Department: Finance
Status: Full time, Exempt
Salary Range: $80,000 - $100,000

 

Principle Responsibilities

Organizational Leadership and Strategy

  • Guide financial decisions by establishing, monitoring, and enforcing internal controls, and operational policies and procedures; make recommendations for increased efficiency and effectiveness
  • Development and management of $5 million annual operating budget and endowment fund budget
  • Partner with executive team to manage financial plan and capital campaigns designed to significantly increase contributed and endowed revenue
  • Participate in operationalizing the strategic plan as an integral member of the executive leadership team through development and use of predictive models and activity-based financial analyses
  • Advise the EAD and executive team on the organization’s financial performance and long-term financial planning
  • Partner with the EAD and executive team on key strategic issues and decisions, informed by rigorous financial analyses, risk assessments, “what if” scenario modeling alongside programming planning, and due diligence
  • Shape an organization-wide culture of financial accountability, empowering leaders with the tools and systems to take ownership of their team’s budgeting and financial needs
  • Report financial information and trends to the Board and manage relationships with the Board’s Executive and Finance committees

Financial Management

  • Develop and manage dynamic financial and business planning models, along with performance metrics, which drive the development of monthly and quarterly reports and the annual budgeting process
  • Maintenance of accounting systems, including recommendations and implementations of systems that will better serve the financial functions – specifically advance and shift our methods to cloud based accounting to increase efficiency and accuracy
  • Senior advisor to management on financial planning and investments
  • Plan for the best allocation or investment of significant revenues, donations, or endowments
  • Ensure effective and compliant business operations, where risk is evaluated and mitigated on an ongoing basis
  • Conduct project analyses of specific financial issues or proposals and make recommendations
  • Perform cash flow analysis and planning to ensure availability of funds as needed for the organization
  • Recognize and anticipate opportunities and challenges related to financial systems and processes
  • Establish strong external relationships and negotiate with creditors, service providers, and other financial entities and serve as organizational representative to banks and other financial institutions
  • Serve as staff liaison to the public accounting firm during annual financial statement and 403b audits and ensure all financial audits and related filings are completed on-time and in good standing
  • Assist team leaders in management of their budgets
  • Serve as staff liaison to the Board of Director’s finance committee including finance subcommittees
  • Manage all finance and accounting functions, including day-to-day financial reporting, working capital/cash management, financial planning & analysis, financial controls and risk management to include but not be limited to the following:
    • Prepare and maintain general ledger
    • Identify fixed costs, operating expenses, revenue (contributed and generated), depreciation, rate of growth and alternately the burn rate
    • Ongoing tracking of P&L / ROI
    • Evaluating generated and contributed income against the acquisition expenses in marketing and development budgets
    • Create and analyze monthly financial statements
    • Monitor investments and prepare reports for investment committee
    • Prepare schedules for and review of Form 990 prepared by public accounting firm
    • Monitor, maintain and report organizational cash flow
    • Prepare financials for grant applications and reporting; ensure grant restrictions are properly administered
    • Secondary check signer
    • Act as an internal auditor maintaining the fiscal integrity of the accounting services
    • Maintain fixed asset records and depreciation schedules
    • Liaison to business and worker’s comp insurance agent(s); prepare annual insurance audits

Team Management

  • Supervision and management of accounting staff
  • Serve as staff liaison with HR contractor; supervise benefits administration
  • Supervise accounting controls
  • Supervision of payroll process and payroll systems
  • Oversee reconciliation of monthly bank statements
  • Communicate a compelling vision and strategy for the finance function as well as the team and individual goals to drive successful execution of that strategy
  • Manage and mentor a highly effective and diverse team to achieve ambitious results, support a high standard of excellence and accountability
  • Support team members’ learning, development, and career growth
  • Build a team culture of optimism, excellence, transparency, and adaptability in an environment that encourages the progressive preservation of theatre

Other duties as assigned by Executive Artistic Director

Skills/Requirements

  • Bachelor's degree in finance or accounting
  • 10 years professional experience leading the finance function for a growing organization
  • Exceptional strategic and analytical skills, including financial planning, forecasting, modeling and data analysis
  • Demonstrated ability to build relationships with and engage diverse, high-level board members and senior team leaders
  • Demonstrated ability to translate big picture strategy into workable finance processes and systems for day-to-day operations
  • Demonstrated experience in an arts and culture environment
  • Preference for experience in non-profit financial management
  • Strong communication skills; confidently and clearly conveys information and the rationale for decisions good organizational skills and attention to detail
  • Ability to lead during periods of change, with a sense of calm, optimism, and pragmatism
  • Ability to take a teaching orientation when working with others; able to translate complex information and empower others to utilize financial information when making decisions
  • Capacity to thrive in a fast paced, complex organization, working with teams that have competing priorities, unpredictable schedules, and fluid agendas
  • Excellent computer skills including proficiency in Microsoft Excel and Word, and a working knowledge of Blackbaud Financial Edge and Tessitura
  • Communicate using English language

To Apply: 

Applicants interested in applying for this position can apply on Indeed by clicking this link: https://indeedhi.re/3Nvp8KQ 

You may also apply by submitting your resume, cover letter, and three professional references information to Patricia Turner at patriciat@hraffiliates.com.